Project management as "the application of knowledge, skills, tools and techniques to a broad range of activities in order to meet the requirements of a particular project."
Project management is the discipline of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria at the specified time.
A project is a temporary endeavor designed to produce a unique product, service or result with a defined beginning and end (usually time-constrained, and often constrained by funding or staffing) undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value.
The temporary nature of projects stands in contrast with business as usual which are repetitive, permanent, or semi-permanent functional activities to produce products or services. In practice, the management of such distinct production approaches requires the development of distinct technical skills and management strategies.
Project management is one of the high-responsibility tasks in modern organizations.
Project Tracking Software is used in many types of projects ranging from software development to developing the next generation fighter aircrafts.In order to execute a project successfully, the project manager or the project management team should be supported by a set of tools.
Project Scheduling Software is the discipline of using established principles, procedures and policies to manage a project from conception through completion
Project management oversees the planning, organizing and implementing of a project.
A project is an undertaking with specific start and end parameters designed to produce a defined outcome, such as a new computer system.
A project Tracking Software is different from ongoing processes, such as a governance program or an asset management program.The project management plan is expected to effectively and efficiently guide all aspects of a project from start to finish, with the ideal goal of delivering the outcome on time and on budget.
A project plan often begins with a project charter, and it is expected to identify potential challenges in advance and handle any roadblocks as they arise in order to keep the project on schedule.
Why do you need project management techniques?
The reason for organizing an assignment as a project is to focus the responsibility, authority, and scheduling of the project in order to meet defined goals.”
- performance (quality)
Other major reasons to use PM techniques
- Responsibilities and assignments for specific tasks are easily identified
- Reduces need for continuous reporting
- Progress can be measured against a plan
- Time limits for task completion are more easily specified
Project Management flow chart
Project Management Process Guidelines Flowchart. Use these flowchart diagrams as a visual aid to help understand the project management methodology. The diagrams show parallel and interdependent processes, as well as project lifecycle relationships.
Project Management Processes
Time Management Process
By using the Time Management Process included in MPMM, you can easily monitor and control time spent on a project. You will be able to create procedures for completing timesheets, recording timesheet information and gaining an overall view of the status of your project.
Cost Management Process
The Cost Management Process helps you manage your project expenditure. It explains how to document your expenses through the use of Expense Forms and then implement an expense approval process. It also tells you how you can update your Project Plan with your expense information, to help you to keep an eye on your overall project expenditure.
Quality Management Process
To help you make sure that your deliverables meet the requirements of your customer, includes a Quality Management Process. By using this process, you can implement Quality Assurance and Quality Control techniques to monitor and improve the level of quality within your project. You can set quality targets, undertake quality reviews and implement measures to improve the level of quality of your deliverables.
Change Management Process
One of the greatest risks in a project is "scope creep". It happens when uncontrolled changes are implemented without formal approval, and it often leads to delays, over-spending and poor deliverable quality. To help you avoid scope-creep, implement the MPMM Change Management Process. This process helps you identify project changes and control their approval and implementation.
Risk Management Process
Every project entails a certain degree of risk. The reason is that you will have a fixed amount of time, budget and resources to achieve a set task. How you manage this risk will determine your level of success. By implementing the MPMM Risk Management Process, you can manage your risks through formal risk identification, quantification and mitigation.
Issue Management Process
Throughout the project, you will encounter a number of project issues. These issues will have the ability to impact on your delivery deadlines, so you need to manage them carefully. If you implement the MPMM Issue Management Process then you can put in place formal procedures for recording and resolving issues before they impact on your project timelines.
Tender Management Process
If you need to appoint suppliers to your project, then you will need a Tender Management Process. This project process allows you to select and appoint external suppliers, through the issue of tender documentation. This process helps you select one or more preferred suppliers, by issuing 3 documents; a Statement of Work (SOW), a Request for Information (RFI) and a Request for Proposal (RFP).
Procurement Management Process
It's one thing to find and hire the best supplier, it's another thing to then manage that supplier and ensure that they deliver everything that you have contracted them to provide. By using the Procurement Management Process, you can formally receive, inspect and approve every product and service that your supplier provides you with. You can then use that information to approve the payment of supplier invoices.
Acceptance Management Process
The determinant of project success is whether or not your customer signs off the project as complete and satisfactory. You will only gain complete satisfaction from your customer if you allow them to inspect and accept every project deliverable that you produce. By using the Acceptance Management Process, you can request that your customer reviews each deliverable produced by your project and signs it off as meeting their requirements. Your deliverables will then be 100% complete.
Communications Management Process
To help you communicate the right message to the right project stakeholders at the right time, MPMM offers a comprehensive Communications Management Process. You can use the communications planning and process templates and examples to keep your stakeholders informed of the progress of the project at all times.
Importance of Project management
Project management helps keep projects on budget. A good project management plan identifies anticipated costs early on to develop a realistic budget. Coordinating tasks and clearly identifying goals or deliver ables within phases reduces inefficiencies in time management that can result in being over-budget.
Objective of Project Management
Benfits of Project management
- Improved Efficiency
- Enhanced Confidence
- Consistent Delivery
- Customer Satisfaction
- A Fresh Perspective
- Behavioural Changes.